Quick answer
Reverse TRUE/FALSE logic.
=NOT(A2="Complete")Example data layout
Use a small table first, confirm the result, then copy the formula down the column.
| Input | Helper value | Result |
|---|---|---|
| A2 | B2 | Formula result |
| A3 | B3 | Copied formula result |
Copy-paste examples
Beginner
Basic NOT example
=NOT(A2="Complete")Adjust the cell references to match your worksheet layout.
Beginner
NOT copied down rows
=NOT(A3="Complete")Adjust the cell references to match your worksheet layout.
Intermediate
NOT with clean fallback
=IFERROR(NOT(A2="Complete"),"")Adjust the cell references to match your worksheet layout.
Intermediate
NOT with structured references
=NOT([@Input]="Complete")Adjust the cell references to match your worksheet layout.
Advanced
NOT with dynamic data
=NOT(A2="Complete")Adjust the cell references to match your worksheet layout.
Advanced
NOT inside a report formula
=LET(result,NOT(A2="Complete"),result)Adjust the cell references to match your worksheet layout.
Step-by-step tips
- Paste the formula into the first result cell.
- Replace sample references like A2, B2, or Table1 with your real cells or table columns.
- Test the formula on two or three rows before copying it down.
- Format the result column as Number, Date, Currency, or Percentage when needed.
- Keep a backup copy of your original data before applying formulas across a large range.
Common mistakes
- Using text values where Excel expects numbers or dates.
- Forgetting quotation marks around text criteria.
- Copying a formula without locking fixed references using dollar signs.
- Applying the wrong number format and thinking the formula is wrong.