Quick answer
Map one value to many possible outputs.
=SWITCH(A2,"H","High","M","Medium","L","Low","Other")Example data layout
Use a small table first, confirm the result, then copy the formula down the column.
| Input | Helper value | Result |
|---|---|---|
| A2 | B2 | Formula result |
| A3 | B3 | Copied formula result |
Copy-paste examples
Beginner
Basic SWITCH example
=SWITCH(A2,"H","High","M","Medium","L","Low","Other")Adjust the cell references to match your worksheet layout.
Beginner
SWITCH copied down rows
=SWITCH(A3,"H","High","M","Medium","L","Low","Other")Adjust the cell references to match your worksheet layout.
Intermediate
SWITCH with clean fallback
=IFERROR(SWITCH(A2,"H","High","M","Medium","L","Low","Other"),"")Adjust the cell references to match your worksheet layout.
Intermediate
SWITCH with structured references
=SWITCH([@Input],"H","High","M","Medium","L","Low","Other")Adjust the cell references to match your worksheet layout.
Advanced
SWITCH with dynamic data
=SWITCH(A2,"H","High","M","Medium","L","Low","Other")Adjust the cell references to match your worksheet layout.
Advanced
SWITCH inside a report formula
=LET(result,SWITCH(A2,"H","High","M","Medium","L","Low","Other"),result)Adjust the cell references to match your worksheet layout.
Step-by-step tips
- Paste the formula into the first result cell.
- Replace sample references like A2, B2, or Table1 with your real cells or table columns.
- Test the formula on two or three rows before copying it down.
- Format the result column as Number, Date, Currency, or Percentage when needed.
- Keep a backup copy of your original data before applying formulas across a large range.
Common mistakes
- Using text values where Excel expects numbers or dates.
- Forgetting quotation marks around text criteria.
- Copying a formula without locking fixed references using dollar signs.
- Applying the wrong number format and thinking the formula is wrong.